Administrative Assistant

Administrative Assistant

The following are some of the administrative assistant positions currently available. Please remember that more jobs are added all the time, so please come back and see if more jobs have become available that suit your needs. Don't forget that you need to fill out an application and send in your résumé. You can do so by clicking the link below.

Click to fill out an application

To submit your résumé you can do one of the following:

- Email it to us at: resume@meritpersonnel.com

- Fax it to us at: (212) 619-5938

- Drop it off or mail it to us at: 80 Maiden Lane Suite 904

New York, NY 10038

NEW POSITIONS ARE LISTED IN RED

Chief Risk Officer - $55K to $65K Plus DOE. This international top 10 rated firm seeks Executive Assistant to support Chief Risk Officer. Candidate will have frequent contact with domestic and international sources; manage meetings including preparation, meeting agenda and presentations. Person will perform strategic and tactical projects requiring independent analytical thinking and judgment; have strong client relation skills and be able to develop written communications. Advance PC skills in Work, Excel & PowerPoint needed. Must have strong interpersonal skills and be able to work independently.

Trading Floor Administrator - $50 to $60K Plus Bonus This prestigious International Investment firm seeks an experience administrative assistant with exposure to the financial industry. Person will have direct client contact, produce reports, work on special projects and provide direct support to traders. This position offers great opportunity to learn and progress in this role. Strong PC, organizational, communicative skills are needed and a college degree is preferred.

HR Training/Administrative Assistant - $45K to $50K Assist Professional Development Institute Director of major International Investment firm with scheduling meetings, calendar management, conference call and travel arrangements. Responsible for the development and the delivery of skill training, personal and business development and the transfer of intellectual capital. Provide database support for the HR group. MS Word, Excel, PowerPoint and Internet

Global Marketing Assistant/Admin -(2) $50K Provide marketing and administrative support to investment professionals in this large international asset management firm. Liaise with clients outside of the US. Primary contact to monitor, and record all portfolio manager and senior portfolio manager requests. Support value added client initiatives in an effort to increase brand awareness. Field all portfolio manager requests from sales professionals, coordinate on and off-site meetings. Requires a college degree and 3+ years or related experience, high level of enthusiasm and confidence. Computer proficiency in all professional office applications especially Excel, Word and PowerPoint required. Effective multi-tasking and time management, detail-oriented and strong interpersonal skills.

Human Resource Administration (Jersey city)- $45K Major International Investment Bank seeks candidate with 2 plus years experience in an H.R. environment. Primary responsibilities are to maintain HRIS system (People Soft) to coordinate (transfers, new hires, terminations, headcounts and employee records). Person will also provide diversified Admin support including coordinating meetings, conferences and assisting with H.R. events. MS Word, Excel and HRIS system is preferred.

Bilingual Spanish or Portuguese Exec Assistant - $70K plus bonus Candidate will assist and support Head of GLOBAL Equity Research and have at least 5 years of experience with senior management. Responsibilities include calendar management, coord meetings, and extensive travel arrangements; maintain spreadsheets and a multitude of projects that require independence and excellent PC skills. They need someone flexible to handle changing priorities, deadlines, and the ability to edit and produce own work and interface with senior execs.

Public Affairs Admin - to $70K- DOE. This International Firm seek administrator to assist in a non-routine administrative nature as well as diversified activities, including contact with domestic and international sources, planning administration, telecom and coordinating meeting logistics. Provide day-to-day support in coordinating travel, calendar management, presentation and drafting of letters, memos, speeches, agendas and slide presentations. Assist in posting content to global web site, press releases and assistance the Global Marketing/Communication team. Excellent PC skills (Word, Excel & PowerPoint) and capacity to learn others, plus minimum of 3 to 5 years experience in a corporate professional environment and the ability to work independently.

INTERNATIONAL INVESTMENT MANAGEMENT CO. - $50k plus bonus Seeking professional Administrator to assist Managing Director. Candidate should have solid work history preferable in the investment industry. Strong PC skills, organized and able to handle personal functions. (Charities, staff personal acct’s etc.) Person should be capable of multitasking, liaison with senior Exec’s and take on projects independently. Fantastic Benefits include Bonus, Free Breakfast and Lunch, 401K, ect.

Executive Assistant - $60K International Company rated as one of the top 10 companies in America to work for seeks candidate to assist Senior Exec. Must be able to independently address and resolve confidential issues, as well as handle day-to-day administration of his office without any supervision. Person should be detailed oriented, handle multiple projects and coordinate general administrative duties. Person will have one clerical assistant to provide support. Must have excellent PC, MS Office skills including PowerPoint, Internet and Outlook.

HR/Administrative Assistant - $50K College grad with 1 plus years of HR exposure to assist HR Directors with compensation process, employment verifications, payroll issues and new hire orientation. Scheduling interviews, conference calls and travel arrangements as well as general administration. Process new hires, transfers, year end compensation and promotion reviews. Plan and execute events for department and support HR iniatives. Provide database support for the HR group. MS Word, Excel, PowerPoint and PeopleSoft a plus. This is a career HR track position for an independent, resourceful self starter.

Compliance Administrative Coordinator - $55K Provide Administrative support to Senior Level Management. Coordinate meetings, travel, presentations and special projects. Candidate must have superior organizational and communicative skills, be able to function independently and have strong P/C skills including PowerPoint.

Compliance Advertisement Administrator - $50K Provide Administrative support to the Advertisement Group. This involves preparation and creation of monthly reports, sales material for NASD filing and advertising. Execute, maintain and document exemptions for private placements. Handle projects independently and liaison with outside regulators. Candidate should posses College degree and at least 1 year related experience as well as excellent MSOffice (P/C), communicative, organizational and interpersonal skills.

Executive Assistant - $65K plus bonus The National Music Trade Association seek experienced Admin to assist Executive Vice President and interact with President and other senior officers. Position requires experience in working for and dealing with senior executives, excellent computer skills (Word, Excel, PowerPoint & Access), be able to handle sensitive confidential information and be able to work under deadlines. Candidate will handle projects independently and have strong organizational skills.

Executive Administrative Assistant - $60K Money management firm seeks top-level admin to work independently for CEO. Must be very organized and articulate. Must have College Degree and 5plus years of financial experience. MS Word, Excel and PowerPoint.

Admin/Junior Analyst - $50K International Investment Bank seeks grad with 2 plus years of administrative experience in an investment environment to support compliance management area. Candidate must have strong Excel (PIVOT Charts) ability as they want to develop person into an analyst. They will also work with financial reporting and other projects. Person should be flexible to handle a very diverse role in a position that offers an excellent career path.

Administrative Assistant - $40K to $43K (White Plains) Top financial services firm seeks admin to assist director of facilities in the day-to-day responsibilities of running this busy office. MS Word, Excel & PowerPoint a plus. (Conveniently located at the White Plain station on the Metro North just 35min away from Mid-Town)

Legal Investment Administrator - $50K Support for 3-5 attorneys in the Equities Legal Dept. Revising and editing documents and performing word related processing functions. Providing phone coverage during business hours. Scheduling, setting up meetings and conference calls. Coordinating travel arrangements and completing expense reports. Filing and other administrative tasks. Occasional preparation of presentations and reports. Candidates must have excellent interpersonal skills, professional, proactive manner, attentive to detail, initiative and ability to determine priorities. Experience in finance or investment banking preferred but not required.

Investment Research Administrator - $48K plus bonus Senior Director seeks seasoned professional to provide administrative support. Position is project intensive requiring strong Powerpoint skills to support presentations and internal resources. Candidate must be able to handle deadlines, coordination of meetings and conferences. Liaison with clients and other internal departments. Individual should possess minimum of 3 years experience in a corporate environment and strong PC skills.

Legal Media Relations – $50K Unique Public Relations firm with high profile cliental seeks an Administrative Assistant to support two new Managing Directors. Candidate should be able to work independently on projects, proposals, meetings and support materials as well as strong P/C and Commutative skill. The position also requires someone to handle changing priorities, legal documentation and litigation material as well as general administration as well as able to compose correspondence.

Legal Administrative Assts - $40K Several Positions available for candidates with 2 years related experience in any LEGAL environment. Position requires MSWord, Excel and a willingness to learn additional software, to prepare legal documents, coord. meetings and conferences.

Legal Administrative Assistant – $35K Person will assist two members of general counsel with correspondence, travel arrangements and general admin. Candidate will assist in coordinating multi city meetings including vendors, hotel accommodations and conference rooms. Assist with publication and preparation of SEC letters. Ms Word and Excel needed.

ADMINISTRATION ASST - $35K TO $40K Assist major Investment Company H.R. professionals with benefit services, administrative support, temporary employee processing and billing administration. Relevant experience and or internships in H.R. are preferred. Other duties include maintaining company wide attendance profiles, providing administrative support, updating the Intranet for employee info, coordinate special promotion and events and processing H.R. invoices and inquires. College preferred, MS Word, Excel, handle confidential information as well as excellent interpersonal and communicative skills needed.

EXECUTIVE ASSISTANT – $60K plus bonus International prominent Investment firm seeks individual with solid work experience in the investment field. Position is to support CEO, CFO and the Head of Legal Council. Provide client relations, project management and liaison with senior execs both internally and externally. Excellent PC, organizational and communicative skills are imperative.

ADMINISTRATIVE ASSISTANT – $45K plus bonus National Investment Advisory Company seeks admin to support Trust & Estate Exces. Candidate should have investment operations knowledge to check transaction, update cost of securities, check funds availability, assist with new accounts and reconciliation of accounts. Person will have direct contact with clients and need to produce own correspondence. Ms Word, Excel and PowerPoint needed.

ADMINISTRATIVE MANAGER - $85K Major National Law Firm seek individual with 3 years plus corporate management exp of administrative staff. Coordinate secretarial, administrative and word processing services. Strong PC skills, college degree and professional presentation a must.

ADMINISTRATIVE GRAD - $40K International Invest Company seeks college grad with previous administrative exp to support Derivative Swaps/Fixed Income Trading Division. This position requires strong PC, organizational and communicative skills. Asset with projects, maintain calendar and heavy client interaction.

MARKETING ADMIN - $38K International Asset Management Company seeks bright, energetic college grad to assist 3 relationship officers. Assist with event planning, conferences, presentations and analysis. Candidate should have interest in industry and ability to handle additional responsibilities. Excellent growth opportunity. Strong PC skills in MS Office.

PROJECT PLANNING ADMIN - $45K International Bank seeks individual to assist Project Manager, responsible for technology initiative division. Schedule and track formal project meetings. Participate and help design electronic filing system. Update project plan and administer tracking system for projects. Assist in recording expenses against budget cost. College Grad 1 to 2 years administrative financial exp. Strong PC skills.

Banking Administrator - $45K plus bonus International Investment Bank seeks professional administrator to assist senior executive. 3 years previous investment experience preferred to handle special projects and clients independently. Handle confidential information, calendar maintenance, and detailed travel arrangements. MS Office, Outlook, and strong PC skills necessary.

Marketing Assistant - $40K College Degree-Marketing and 1+ years related experience to assist product development area. Get involved in special projects, event planning, collateral materials, and Intranet/Internet maintenance. This truly get-involved position offers excellent career opportunities.

Human Resources Asst - $35K plus bonus National Asset Management Co. seeks individual to support H.R. dept. with Benefit programs (attendance reports and orientation). Provide admin. backup for reception and admin. asst.. Maintain employee promotions, discounts and events. Coordinate Temp assignments with vendors and review all invoicing. Previous H.R. experience, billing or acct. and college is preferred.

Executive Assistant - $35K National Publications firm seeks college grad with strong communicative skills, both oral and written. Computer savvy individual; must be comfortable with Internet in a fast-paced, changing priorities environment. Some related office experience preferred.

Executive Assistant - $50K BASE Assist Managing Director of corporate communication. Professional presentation to assist with public relations and media. Excellent communicated and PC skills necessary for the job.

Investment Banking STAFF ADMINISTRATOR - $60K BASE Prominent international organization seeks individual with supervisory, coordinating, and liaison experience to oversee division administration. Recruit and develop staff, assist with training, headcounts and special projects.

ADMINISTRATIVE ASSISTANT - $38K TO $42K Proving support for 3 Managers and 2 staff members. Duties include answering phones, faxing, maintaining a calendar setting up and maintaining files, typing letters, memos, reports and working on special projects. Minimum of 3-5 years related experience. Should be detailed and multi-task oriented with strong organizational and interpersonal skills. Excellent oral and written skills and able to work with little supervision. Must know Windows, MS Word, Excel and PowerPoint.

ADMINISTRATIVE ASSISTANT/CLIENT SERVICES - $35K International antique art dealer seeks individual with college degree proffered in the arts, or art history. Excellent client service skills, knowledge of QuickBooks and Web skills a must.

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Created By: Matthew Cohen

Last Modified: 09/20/2007